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Don’t you hate when your brain conjures up ideas at the wrong moments?

Like when you’re about to go to sleep.

OneNote is a note-taking service from Microsoft, while Google Keep, also called Keep Notes, is the Google version of OneNote. The purpose is the same, but many features make them different. How do Google Keep and OneNote differ? To find out, the blog post covers Google Keep vs. It would be virtually impossible for us to cover each and every app on the earth. Moreover, we feel that we couldn’t fit in many of the Google Keep alternatives that should needs our due attention. Here are they in no particular order. Microsoft OneNote—suitable for enterprise level persons. Springpad—worthy of your attention. OneNote is a computer program which works more like a personal notepad. If you ever wanted to put down a simple note or put down a little sketch or even prepare and share a project report with your team, OneNote is a very good choice. There is no specific option that will make the OneNote for Windows app to look exactly like OneNote 2016. The newer app has it's own design language that is more modern compared to OneNote 2016. There are also some features that are only available on OneNote for Windows and vice versa. Microsoft OneNote vs. Google Workspace. See how Microsoft OneNote and Google Workspace stack up against each other by comparing features, pricing, ratings and reviews, integrations, screenshots and security. Compare real user opinions on the pros and cons to make more informed decisions.

In the past, when this happened, you either had to forego the idea and go to sleep or get up, look for a book and pen, make a note, and ruin your sleep cycle.

But nowadays, there are apps that simplify things. You can just reach out to the phone that ‘sleeps’ next to you and use an app like OneNote to jot down your idea.

The light from the screen might ruin your sleep (hint: turn on your phone’s night mode), but hey, you will at least have the idea that will make a massive difference in your business.

What is OneNote?

OneNote is a digital notebook app on steroids. You can scribble quick notes, prepare checklists, draw, and even incorporate other items such as photos in it. It also makes it easy to collaborate with your team.

Pros of OneNote

  • Take various kinds of notes, in text format, audio notes, drawings, etc.
  • Add highlights and ink annotations to get important bits to stand out.
  • Notebooks, sections, and pages make it easy to organize your notes and navigate.
  • Share notes and collaborate with your team.

Limitations of OneNote

  • You can’t buy it individually. You need a Microsoft Office 365 plan, which comes with a suite of all their apps like Skype, Word, OneDrive, and Excel.

Best suited for: Freelancers and businesses already using Microsoft Office 365.

Pricing: You can start with a free one-month trial. After that, you can go with the $6.99 per month plan or the $9.99 per month plan.

OneNote is a great tool with a lot of wonderful features. But it is mainly for people who already have a Microsoft Office 365 plan and want to combine it with the other apps. If you use something else like Google’s apps, there are better OneNote alternatives. I have listed some of them.

The Best OneNote Alternatives

1. Sticky Notes by Ukiv

Sticky Notes by Ukiv is a simple note-taking app with over 1.5 million users. It’s great for saving your ideas and making to-do lists. It’s not as advanced as OneNote, but it’s a good choice if you want something straightforward.


  • Very fast and easy to use.
  • Browser extensions for Chrome and Microsoft Edge.
  • Makes it fun to take notes with beautiful themes and fonts.
  • Notes get backed up on the cloud automatically.


  • Only works on browsers with the extension.
  • No mobile version available.
  • No collaboration/team features.

Best suited for: Solopreneurs and business owners.

Pricing: Free plan available. Paid plans are $9.99 a month, $99 a year, or $999 for lifetime access. Discounts for students, schools, and nonprofit organizations. But on AppSumo, you can get it for life for a one-time payment of $49.

2. Ideanote

Ideanote is an idea-generation software for businesses. It helps customers, team members, partners, and guests brainstorm ideas and collaborate. It ensures that your company is only working on plausible features that your customers want.


  • Contains 100+ templates that help create the right idea-collection campaigns for product improvement, boosting productivity, marketing, sales, etc.
  • Helps capture the right ideas.
  • Collaboration features help you filter the best ideas and set timelines.
  • Helps you track ideas, too.


  • Doesn’t suit most businesses. Mainly meant for online businesses such as SaaS companies.

Best suited for: SaaS companies.

Pricing: 7-day free trial. Plans range from $249 per month to $2,899 per month. Or you can get an exclusive annual deal on AppSumo for only $59.

3. Evernote

Evernote is one of my favorite note-taking apps. It works on multiple devices, you can take many types of notes, and it has several other features.


  • You can record audio, take notes, prepare checklists, save pages on the web, and more.
  • Automatically saves your notes to the web.
  • Access them from multiple devices via the web version and the app even when you’re offline.
  • Easily search for your notes.


  • Notes take time to sync and appear on the other apps.

Best suited for: Individuals to large businesses.

Pricing: Free plan available. 14-day free trial for paid plans. Paid plans are $7.99 per month and $14.99 per user/month.

4. Simplenote

As the name suggests, Simplenote is a simple note-taking tool. It’s free and available on multiple devices.



  • Completely free to use.
  • You can use the web version or an app. It has apps for Android, iPhone, iPad, MacBook, Linux, and Windows operating systems.
  • Notes get backed, synced, and shared across all devices.
  • Tag notes to make them easy to find.
  • Team members can access shared notes.


  • Too simple
  • Dropbox sync no longer supported.

Best suited for: Freelancers.

Pricing: Free.

5. Nimbus Note

Nimbus Note is a comprehensive platform for organizing notes, documents, and projects from multiple sources into a collaborative digital environment.


  • Easily manage all workspaces, team members, and notes in a nest structure
  • Scan documents with your phone and add them straight to your notes
  • Embedded widgets and websites like Google Maps, YouTube, Google Docs, and Google Drive
  • Whitelabel capabilities when you’re on a Team plan


  • Limited calculation options for tables
  • The lack of backlinks (this feature is currently in the roadmap)

Best suited for: Project managers, marketers, and creative teams looking to organize and collaborate on all their documents and info.

Pricing: Free plan available. Paid plans are $3.99 per month for personal use and $6 per user per month.

6. Encryptic

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As the name suggests, Encryptic is a note-taking app with a focus on encryption. The security is so high on this app that only you will know what you type.


  • The app runs directly on the browser. Your writings are stored in the browser’s cache using encryption. It never leaves your device.
  • The markdown formatting syntax makes it easy to take notes.
  • You can create to-do lists with progress bars to see how far you are from completing goals.


  • Too simple.

Best suited for: Freelancers and solopreneurs.

Pricing: Free.

7. Google Keep

Google Keep is a note-taking tool from Google. You can use it to take a variety of notes on multiple devices. It also integrates with Google docs.


  • An excellent app for taking notes. You can create checklists, add notes to images, color-code notes, and do so much more.
  • Helps you get the most out of Google docs, Drive, and other Google tools.
  • You can also set reminders and invite collaborators. It makes it easy for multiple people to work on a project.


  • It’s not too simple, but it isn’t as sophisticated as Evernote or OneNote.
  • Formatting needs improvement.

Best suited for: Google Docs and Drive users.

Pricing: Free to $10 per user per month. You don’t pay for it separately. You pay for it when you subscribe to Google Workspace.

8. Roam Research

Roam Research is an excellent note-taking tool, but it has many more purposes. For example, you can use it as a writing tool to write pages of text. It’s good for writing and researching as a team because of its robust collaboration features.


  • You can either use it as a note-taking tool or a complete writing tool.
  • You can use it for various other things like tracking goals, as a personal CRM, and for organizing your research.
  • Create several notes and connect them using “networked thought.”
  • Useful drag-and-drop features.


  • There’s no mobile app.
  • Requires a bit of a learning curve to get the most out of it.

Best suited for: Individuals to small teams.

Pricing: 31-day free trial. Plans are $13.75 a month (billed annually) and $8.333 a month ($500; five-year commitment). Discounts for researchers, those under 22, and others.

9. Notion

Notion is more than just a note-taking app. It’s an all-in-one workspace made for teams. Individual teams or the entire company can work on projects together on it. It can actually replace popular project management tools like Trello.


  • You can use it to execute tasks such as product visualization, running design projects, planning your marketing and sales, etc.
  • A team wiki helps organize knowledge into easy to find answers.
  • Kanban-style boards help plan and manage projects.
  • Create notes and docs and share them with your team.


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  • The mobile version needs an upgrade.
  • Because of the many features, there’s a learning curve to understanding and getting the most out of the software.

Best suited for: Small businesses to enterprises.

Pricing: Free plan available. Paid plans are $4 and $8 per month, billed annually. Free for first responders and others fighting COVID-19. Custom enterprise plan available.

10. Bear

Bear is the note-taking app for writers, as you can take simple notes and write detailed essays with it. It comes with beautiful themes, typography, and a dark mode that make writing a pleasurable experience.


  • Has extensions for Safari, Chrome, Firefox, and Opera and apps for iPhone and iPad, making it accessible on multiple devices.
  • You can organize notes with hashtags and even link them to each other.
  • Focus mode and advanced markup options make it easy to write.
  • You can also check word count, read time, paragraphs, and characters if you want to meet a writing goal.
  • Very affordable.


  • There’s no app for Android
  • No collaboration/team features.

Best suited for: Writers and bloggers.

Pricing: Free plan available. Free trial. Paid plans are $1.49 a month and $14.99 a year.

11. Notes

Notes is a simple note-taking app from Apple. There’s nothing special about it. But if you are looking for a OneNote alternative just for taking notes, it will suit you.


  • Create simple notes and format them with checklists, titles, tables, etc.
  • Add photos, maps, and other elements to illustrate your points.
  • Collaborate with others.
  • All notes get backed up into iCloud.


  • Only available for MacOS and iOS users.
  • Very simple.

Best suited for: Apple users.

Pricing: Free.

12. WorkFlowy

WorkFlowy is an app for taking notes, organizing your workflow, and planning simple projects. You can use it on multiple platforms.


  • Create notes and tag them into groups.
  • Create lists and place them in other lists to create a hierarchy.
  • Apps for desktop, iOS, and Android.
  • Use templates to create complex structures.


  • Mobile versions’ user interfaces need upgrades.
  • Features are limited.

Best suited for: Small businesses.

Pricing: 15-day free trial. Plans are $5 a month or $49 a year.

13. Notejoy

Notejoy is the note-taking app for teams. 40,000+ professionals around the world use it. It also integrates with many apps and works on several devices. These options make it very convenient to use.


  • The focus view helps with distraction-free writing.
  • Create checklists with action items.
  • Team members can offer feedback on each other’s notes.
  • Easily organize content to make stuff easy to find. If you still don’t locate something, you can use the search option.


  • Requires a learning curve. It can take some work for your entire team to understand how to use it.

Best suited for: Businesses with small teams.

Pricing: Free plan available. Paid plans are $4, $8, and $12 a month, billed annually.

Which OneNote alternative do you like most?

These are the 12 best OneNote alternatives. They range from extremely simple ones that just let you jot down your ideas to sophisticated apps that let you write essays, plan projects, and more.

So, think about your and your team’s needs and decide which one will suit you best. All of the above apps offer either free trials or free plans. Some are even completely free.

You might also want to give the pen and paper option a go. I use it and am completely happy with it. I reserve apps for when I am on the go and don’t have access to a book. I also use them to set reminders.

If you are on the lookout for note-taking apps and other productivity tools, make sure you check out the AppSumo store. It regularly has lifetime deals that provide access to top-quality tools for a fraction of the price.

By Mitt Ray

If you are a writer, physicist, or business owner, taking notes is extremely important. Back in the day, paper and pen were the ultimate tools to take down notes and important details. Now, tech companies have provided many online tools one can use to take notes. Two of the most popular ones are Microsoft OneNote and Google Keep. These two have been compared and “Microsoft OneNote vs Google Keep” is a frequently asked question on the web.

Today, we take a deep dive into the question: Microsoft OneNote vs Google Keep.


OneNote is a note-taking platform created by the tech giant, Microsoft. Google Keep, also known as Keep Notes, is the Google version of OneNote. While they generally function the same, a great number of features make them very different.


Google Keep Interface

Google Keep, as with most packages in Google G Suite, does not come as a desktop application. It exhibits as a web app. For the sake of this comparison, we will use Keep web as the desktop app.

Google Keep has a very plain interface with a white background. It has an option to enable dark mode to protect the eyes.

All the notes are on the main screen. There is an input field and a search bar present at the top. As Google Keep is present only on the web, users can access the notes by visiting You can also download the Chrome extension and app, and write notes on the go. Alongside the text, a user can also draw images with the mouse or pen.

Microsoft OneNote Interface

OneNote is a multi-faceted application that offers notebooks, sections and pages (notes). It comes as both a web application and desktop application. OneNote web has a few less features than the desktop application. Users can access their notes on the web by visiting

The OneNote application has the unique capability of saving images, text, notes, etc. in component so that they can overlap each other. As with all Office apps, there is a standard navigation bar at the top that separates drawing, text and importing tools.

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Editing and Tools

The most important part of Microsoft OneNote vs Google Keep is the features and tools present in both platforms.

Google Keep desktop offers these tools: simple text, local pictures, images, links, text indentations, text labels, to-do checkboxes, draw and reminders.

The only downside of Google Keep’s reminding feature is that it only allows one reminder per note at a time. However, you can assign labels to certain notes to distinguish between them. These labels can be searched.

Google Keep does not offer extensive text formatting tools; it copes and saves text in the plain format.

OneNote, on the other hand, offers the following formatting tools:

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Fonts, font size, bold text, italics, underline, text color, text highlight, file upload, tables, links, draw (pen, pencil, highlighter), tags, quotes, text indentation, quotes, shapes, lists, audio, codes, headings (1 – 6), pictures, meeting details, and citation.

Some additional features in OneNote are assistant, password, and dictate.

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The Assistant is an AI tool that can perform basic tasks like bold text, paste text, and create a to-do list.

The password feature on sections offers security. You cannot set passwords on the mobile app because this feature is available only in desktop version. You have to enter passwords in all devices, mobile and desktop, to access all password-protected sections.

The dictate tool is another AI-based tool that converts speech to text. The user must speak before the AI can transcribe into text.

PC Conclusion

For the desktop version, Microsoft OneNote wins by a long shot. Google Keep is still a fairly new product compared to OneNote. It’s simple design makes it unique, but not enough to overcome Microsoft OneNote.



Both the desktop and mobile versions of Google Keep have the same features.

OneNote mobile does not come with some of the features in the desktop version: dictate, password setup, and rich editing tools like tables and heading, etc. The mobile app, however, comes with a StickyNotes feature that lets the user change the color of sticky notes and attach images.


On Android devices, both Microsoft OneNote and Google Keep offer widgets.

Google Keep has two widgets: Quick Capture and Note List. With the Quick Capture widget, the user can write instant notes. With the Note List widget, a user can see their notes on the home screen. It comes with numerous options including all notes, pinned notes, user-created text labels, and labels.

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OneNote offers five widgets. A user can use these widgets to create notes, start just the text note, start the audio recording, take a photo, and open the recent notes.

Sharing and Collaboration

As regards sharing and collaboration, Google Keep wins this round.


Both the mobile and desktop versions of Google Keep possess the sharing option, whereas OneNote does not.

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With Google Keep, you can add people to collaborate, send a copy of the note to collaborations via other apps, convert into a document, and edit in Google Docs.

OneNote desktop is only able to share the notes with the view and edit permissions, while the mobile app only supports sending the note in the plain text and in PDF format.

Which one is for you?

The answer to this question depends largely on the features you need to use.

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If you want to use the mobile version, then both OneNote and Keep will do the job. If you want to use the desktop version, then OneNote is the way to go.

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